Pre-Party Information

Venue & Contacts

Venue
Morgan MFG
401 N. Morgan St., Suite #100
Chicago, IL 60608
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Exhibitor Contact (Pre-Event):
Megan McCormick
(770) 503-4039


Sponsor Contact (Onsite):
Karissa Plath
(612) 619-2755
kplath@LT.LIFE

Expo Operations (Onsite):
Grisell Rodriguez
(787) 685-8762
Grodriguez2@LT.LIFE

Schedule of Events

Thursday, September 26, 2024
• 12:00 p.m. – 6:00 p.m. Exhibitor Load-In

Friday, September 27, 2024
• 9:00 a.m. – 12:00 p.m. Exhibitor Load-In
• 1:00 p.m. – 7:00 p.m. Expo

Saturday, September 28, 2024
• 8:00 a.m. – 9:30 a.m. Exhibitor Set-Up
• 10:00 a.m. – 5:00 p.m. Expo
• 5:00 p.m. – 8:00 p.m. Exhibitor Load-Out

Exhibitor Information

The Chicago Half Marathon Pre-Party will take place at Morgan Manufacturing.

Please review each section below prior to completing your registration. Registration will be sent to sponsors and exhibitors via email. Booth registration should be completed by the deadline of August 19, 2024.

Please reach out to Megan or Karissa with any questions. We’re looking forward to hosting you at this great event!

Please reach out directly to Megan or Karissa with any questions regarding load-in. Exhibitors will select their preferred load-in time within the registration application outlined below. 

Drive In/Hand Carry Materials
Exhibitors may drive onto the main entrance of Expo and drop-off materials cars must be moved immediately or they will be towed.

Load-in dates and times available to exhibitors are below:

    • Thursday, September 26: 12:00pm – 6:00pm
    • Friday, September 27: 9:00am – 12:00pm

If you need to coordinate an on-site delivery of your booth materials to Morgan Manufacturing, please reach out to Megan or Karissa to evaluate your request.

Expo management will assign booths to exhibitors and sponsors based on their contract details, venue operations limitations, contract requirements and the products being displayed and offered. All exhibitors will receive confirmation of booth assignment prior to the event. Exhibitors are not to activate outside of their assigned booth space.

Booth Furnishings
All booths are organized by 10’×10′ spaces. Exhibitors must bring everything with them to activate within their booth space.

Activation Guidelines
Exhibitor’s materials must fit within the assigned booth space and may not obstruct walkways, exits, general view, and other exhibitors. Exhibitors are not to activate outside of their assigned booth space. No handouts or flyers may be passed out or posted outside of the assigned booth space. This will be strictly enforced. Any special booth construction must be submitted for prior approval.

Restrictions
Audio systems, balloons, floating, hanging or propelled devices and drones are prohibited branding elements and will not be allowed within the Expo. Mobile Sampling is not allowed unless previously approved by Event Managment. All vehicle activations must be pre-approved by Event Management.

Tents
Pop-up tents are allowed at this venue.

Subletting of Space
Expo management strictly prohibits subletting of booth space. This means that the only company permitted to activate within a specific booth space is the one that signed a contract with Life Time. Exhibitors may not share their booth space or use their space for any other reason without prior written approval from Life Time. Exhibitors must remain open at all times during expo hours. The expo is non-exclusive.

Hired Labor
If you need assistance in setting up your booth space, feel free to reach out directly our decorator contact at Valley below.

Products with the event logo, name, etc. may not be sold, displayed or distributed without prior written approval from Life Time. Management reserves the right to restrict and remove any product it deems objectionable (includes products, persons, objects, conduct, etc.) for health, safety or other reasons. This may include products in conflict with sponsors.

NO CANNABIS, CANNABINOID (CBD), OR RELATED ITEMS MAY BE PRESENT AT THE EXPO WITHOUT PRIOR APPROVAL FROM LIFE TIME. Expo management and Life Time staff reserve the right to restrict and remove anything that has not been pre-approved.

Exhibitors may sample certain products at the expo. Please indicate your intent to do so within your registration within the form below to receive approval.

POWER: Power is accessible within the Expo in certain booth locations. Please confirm with your Life Time Account Manager your power needs prior to September 1, 2024. Exhibitors must bring their own extension cords and any necessary items to power their booth needs.

BOOTH INCLUSIONS: Each 10×10 space will include the below:

  • (1) 6ft. skirted table
  • (2) Chairs
  • (1) small waste basket
  • Draping/sidewalls

Exhibitors selling products or services are required to abide by the State of Illinois requirements. The sales tax rate for the Chicago venue is 10.25%. You are required to report and pay the sales tax to the Illinois Department of Revenue within ten (10) days of the close of the expo. There are three different reporting methods depending on your business’s tax location.

  • If you are a Chicago-based business or have a Chicago location, please report and pay the sales tax using your normal reporting methods (form ST-1 or equivalent). You DO NOT have to submit the Special Event Tax Collection Report and Payment Coupon.
  • If you are an Illinois-based business, but do not have a City of Chicago location, you must submit form ST-2, Multiple Site. You DO NOT have to submit the Special Event Tax Collection Report and Payment Coupon.
  • If you are an out of state business, please use the Department of Revenue Special Event Tax Collection Report and Coupon to report and pay the sales taxes collected.

Please DO NOT send the sales tax report forms or payment to Life Time. Please mail the forms and payment to the Illinois Department of Revenue at address listed on the specific tax report forms.

If you have any questions regarding the sales tax, please contact the Illinois Department of Revenue Special Event Coordinator at: (847) 294-4475 or email at Rev.specialevents@illinois.gov.

Security will be provided by the Event overnight on Thursday and Friday nights, but exhibitors are responsible for their own materials, as Life Time, Inc. is not responsible for any lost, damaged or stolen property. Please ensure your booth is staffed at all times during open expo hours and valuables are not left overnight.

Credentials
Credentials will be issued to exhibitors at the time of check-in, based on the information provided in the registration form below. All exhibitors must wear credentials at all times.

Fire, Safety & Health Regulations
Exhibitors agree to comply with local, city and state laws, ordinances and regulations. Exhibitors are responsible for all fire precautions.

Please refer to https://www.lifetime.life/media.html for Life Time’s Insurance requirements. Exhibitors must adhere to these requirements and provide documentation if requested by Life Time.

Please read the following options carefully. Exhibitors will select their planned load-out method via the registration form below.

Option 1: Drive Out/Hand Carry
Exhibitors may load-out by driving in and/or hand-carrying bins of materials through the Vertiport starting at 5:00 p.m. until 8:00 p.m. Saturday night.

Option 2: Transport to the Finish Festival
If an exhibitor has a reserved space at the event day Finish Festival, event staff can potentially transport their items from Morgan Manufacturing to Finish Festival via a Chicago Half Marathon truck. The truck will depart Morgan Manufacturing at approximately 8 PM on Saturday evening. If approved for transport, sponsors must stay with their materials at the Expo until they are loaded into the truck. The truck will be unloaded on Sunday morning around 4 AM.

The Chicago Half Marathon is not responsible for lost, damaged or stolen materials. There will be security on-site within the finish area throughout Saturday night. Exhibitors must indicate in the form below how much material they would like transported on the truck to ensure that there is enough space. Expo management will reach out to exhibitors with approval.

Option 3: Coordinate Pickup from Morgan Manufacturing
Sponsors have the option to coordinate a pickup directly from Morgan Manufacturing after the Expo ends on Saturday. Please notify Megan or Karissa if you choose this option.

Please use the link below to book your lodging for exclusive discounts through our lodging partner, Hotel Planner. 

Hotel Booking Link: Hotel Reservations & Cheap Discounts at 250K+ Hotels (hotelplanner.com) 

Expo Reservation Form

DUE AUGUST 19, 2024

Chicago Half: Pre-Party Exhibitor Information Form
Please provide Exhibitor (Brand) Name exactly as it should appear to the public.
First
Last
Primary Contact: First Name, if different
Primary Contact: Last Name, if different
How many exhibitor credentials will you need for booth staff? Remember, credentials are required for all exhibitors. No extra credentials will be available.
Please describe, in detail, your exhibit and what products will be displayed/sampled/sold. All displays, promotions, products, services, and any food & beverage sampling must be pre-approved by expo management.

NO CANNABIS, CANNABINOID (CBD), OR RELATED ITEMS MAY BE AT THE EXPO WITHOUT PRIOR APPROVAL FROM LIFE TIME.

Expo management and Life Time staff reserve the right to shut down anything that has not been pre-approved.

ALL VEHICLES WITHIN THE ACTIVATIONS MUST BE PRE-APPROVED BY EVENT MANAGMENT.
Food & Beverage Sampling
Will you be sampling any food or beverage at your booth?
Please describe, in detail, the food or beverage you plan to sample, including portion sizes. Note that there may be additional costs associated.
Food & Beverage Sales
Do you intend to sell any food or beverage at your booth?
Please describe, in detail, the food or beverage you plan to sell, including portion sizes. Note that there may be additional costs associated and a requirement of proof of insurance.
(1) 6' table is included per 10x10 booth set-up. If no tables are needed, write 0. Review 'Incidentals' tab above for cost associated.
(2) chairs are included per 10x10 booth set-up. If no chairs are needed, write 0. Review 'Incidentals' tab above for cost associated.
Electricity
Will you require power for your booth?
Please describe what you will need to power. Review 'Incidentals' tab above for cost associated.
WiFi
Will you require power for your booth?
Please describe what device and how many devices that will use WiFi at the venue. WiFi is included with the venue.
Ice
Will you require ice at your booth space?
How much ice will you need for both days of the expo, Friday and Saturday? Review 'Incidentals' tab above for cost associated.
Desired Load-In Date
We will do our best to accommodate the time requested; however, there may be a wait time due to limited load-in access points. Please arrive at the date/time we confirm via email to allow for a smooth load-in process for all exhibitors.
Please arrive at the date/time we confirm via email to allow for a smooth load-in process for all exhibitors.
Please arrive at the date/time we confirm via email to allow for a smooth load-in process for all exhibitors.
Please refer to the Load-In section above for assistance in deciding between the options.
Note that this option is not guaranteed until approved by event management. Please describe the materials that you'd like transported to the Finish Festival, including detail of items and quantities.
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