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Venue Information

Venue Location                                                           On-Site Contact

Jackson Park                                                                      Karissa Plath
HOKA Chicago Half & 5k Finish Line                                612-619-2755
Chicago, IL                                                                        kplath@lt.life

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Schedule of Events

Saturday, September 28, 2024
• 12:00 p.m. – 2:00 p.m. Finish Festival vendor load-in

Sunday, September 29, 2024
• 4:00 a.m. – 5:45 a.m. Finish Festival load-in
• 8:00 a.m. – 12:00 p.m. Finish Festival
• 12:00 p.m. Finish Festival load-out

Exhibitor Information

PRE-EVENT LOAD-IN

Option 1: Drive in

All Vehicles MUST load-in on Saturday, September 23. Saturday vehicle load-in is from 12:00 p.m. to 2:00 p.m. This option applies to exhibitors who need to drive their vehicle into Jackson Park in order to unload their booth materials. NOTE: No vehicles cannot drive on the grass within the Finish Festival.

All vehicles entering Jackson Park must enter from Lake Shore Drive at Hayes, head WB on Hayes from Lake Shore Drive to first parking lot on North side of Hayes. When you arrive, please call Karissa at 612-619-2755.  Once load-in is complete, vehicles must immediately leave the park.

Option 2: Transport of items from the Expo
Exhibitor loads out of the Expo using the Chicago Half truck, which will drive materials to Jackson Park at approximately 9 p.m.  Vendors must stay with materials at the Expo until they are loaded onto the truck at the Vertiport.  Vendor must be indicate that they’d like to utilize the Chicago Half truck on the Expo reservation form and must be pre-approved based on truck space availability. The truck will be unloaded in Jackson Park at 4am on Sunday, September 24. Life Time is not responsible for lost, damaged or stolen materials.

Option 3: Hand cart equipment into Jackson Park
This option applies to vendors who are able to hand cart their booth materials into Jackson Park. Tents must be set up by 7:30 a.m. on race morning.

POST-EVENT LOAD-OUT

  • Move out of the Finish Festival will begin at 12:00 p.m. All exhibitors must remain open and active until 12:00 p.m. 
  • During move out, vehicle access will be restricted based on the number of vehicles entering and exiting the Festival area. Vehicles may not block other exhibitor or official race vehicles. Any abandoned vehicles will be towed at the owner’s expense. 
  • There are no ship out services available after the Finish Fest.  Vendors must plan to load out all materials.
  • All discarded materials must be picked up, bagged and placed along the curb or within provided trash/recycling receptacles. 

VEHICLES
All vehicles MUST load in on Saturday, September 23rd. There will be no vehicles permitted in Jackson Park at any other time. Please see Load-In Option 1: Drive In (above) for more details.

TENT ASSIGNMENT
Life Time will assign tent spaces to exhibitors based on contract requirements and the products being displayed. Final assignments will be sent to exhibitors prior to the Finish Festival.

TENT SET UP & RESTRICTIONS
Exhibitor’s materials must fit within the tent space and may not obstruct walkways, general view and other exhibitors. No handouts or flyers may be passed out or posted outside of the assigned space. This will be strictly enforced. Any special tent construction must be submitted for prior approval. Subletting of space is strictly prohibited. Exhibitors may not use space for any other reason without prior written approval. Vehicles are not permitted as part of a booth unless pre-approved by Life Time. This is an outdoor event so all tents must be weighted. Exhibitors must provide their own weights if they are utilizing their own tents. There must be at least 25lbs. on each leg of the tent. 

INCIDENTALS
Exhibitors are responsible for transportation of equipment, materials, parking, etc. and for providing any additional necessary items for their space including but not limited to, power and ice, at their own expense.

FOOD & BEVERAGE
Exhibitors are not permitted to sell, serve or distribute any food or drink without prior written permission from race management.

PRODUCTS & MATERIALS
Products with the event logo, name, etc. may not be sold, displayed or distributed without prior written approval. Management reserves the right to restrict and remove any product it deems objectionable (includes products, persons, objects, conduct, etc.) for health, safety or other reasons. This may include products in conflict with sponsors.

PARKING
SP Parking Lot at 1686 E Hayes Dr. Chicago, IL 60649. It is the last lot on Hayes, not the first.

FIRE, SAFETY & HEALTH REGULATIONS
Exhibitors agree to comply with local, city and state laws, ordinances and regulations. Exhibitors are responsible for all fire precautions.

SECURITY
Security will be provided at all times in Jackson Park. Overnight security will also be present on Saturday. Life Time is not responsible for lost, damaged or stolen property.

Reservation Form

DUE AUGUST 28, 2023

Questions? Please contact Karissa Plath at kplath@lt.life

Chicago Half: Finish Festival Information Form
Please provide Exhibitor (Brand) Name exactly as it should appear to the public.
First
Last
Primary Contact: First Name, if different
Primary Contact: Last Name, if different
Please describe, in detail, your exhibit and what products will be displayed/sampled/sold. All displays, promotions, products, services, and any food & beverage sampling must be pre-approved by Life Time.

NO CANNABIS, CANNABINOID (CBD), OR RELATED ITEMS MAY BE AT THE FINISH FESTIVAL WITHOUT PRIOR APPROVAL FROM LIFE TIME.

Life Time staff reserve the right to shut down anything that has not been pre-approved.
Food & Beverage Sampling
Will you be sampling any food or beverage at your booth?
Please describe, in detail, the food or beverage you plan to sample, including portion sizes.
Food & Beverage Sales
Do you intend to sell any food or beverage at your booth?
Please describe, in detail, the food or beverage you plan to sell, including portion sizes.
1 table per 10x10 is included in each booth set-up. Black tablecloths are provided. Please note the number of ADDITIONAL tables that are needed. If no additional are needed, write 0.
2 chairs per 10x10 are included in each booth set-up. Please note the number of ADDITIONAL chairs that are needed. If no additional are needed, write 0.
Tent Rental
Life Time will bill back the exhibitors post-race for any rentals and incidentals.
What size tent do you need?
Electricity
Will you require power for your booth?
Please describe what you will need to power.
Ice
Will you require ice at your booth space?
How much ice will you need for the Finish Festival?
Please refer to the Load-In section above for assistance in deciding between the options.
Desired Load-In Date
Please arrive at the date/time we confirm via email to allow for a smooth load-in process for all.
Please arrive at the date/time we confirm via email to allow for a smooth load-in process for all.
Please note that there is no outbound shipping from the Finish Festival.
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