skip to Main Content

Expo Information

Venue & Contacts

Venue
New York Hilton Midtown, Americas Hall 1 (3rd floor)
1335 Ave of the Americas
New York, NY 10019
> View Map
Expo Manager:
Matt DiMola
(845) 222-1173
mdimola@LT.LIFE

Sponsor Contact:
Karissa Plath
(612) 619-2755
kplath@LT.LIFE

Schedule of Events

Schedule of Events

Thursday, July 8, 2021
• 12:30 p.m. – 5:00 p.m. Exhibitor Load-In (Loading Dock)
• 12:30 p.m. – 7:00 p.m. Exhibitor Load-In (No Dock Access) & Set-Up

Friday, July 9, 2021
• 7:00 a.m. – 11:00 a.m. Exhibitor Load-In (No Dock Access) & Set-Up
• 11:30 a.m. – 7:00 p.m. Expo

Saturday, July 10, 2021
• 7:30 a.m. – 9:30 a.m. Exhibitor Set-Up
• 9:30 a.m. – 5:00 p.m. Expo
• 5:00 p.m. – 8:00 p.m. Exhibitor Load-Out

Exhibitor Information

PRE-EVENT LOAD-IN

Option 1: Drive in
All Vehicles MUST load-in on Saturday, July 10. Saturday vehicle load-in is from 12:00 p.m. to 2:00 p.m. This option applies to exhibitors who need to drive their vehicle into Central Park in order to unload their booth materials. Vehicles cannot be more than 24 feet in length to navigate the Central Park pathways.

All vehicles entering Central Park must enter from 5th Avenue (east side of the Park) at 72nd Street and must be escorted into the park by race management staff.  When you arrive, please call MJ at 917-856-7552 to request an escort. Vehicles must obtain a vehicle permit from race management in advance and permits MUST be displayed on your windshield in order to enter/exit the park. Once load-in is complete, vehicles must immediately leave the park with a race management staff escort. Please note an escort is also needed to load out on Sunday July 11.

Option 2: Transport of items from the Expo
Exhibitor loads out of the Expo using the NYC Tri truck, which will drive materials to Central Park at approximately 9 p.m.  Vendors must stay with materials at the Expo until they are loaded onto the truck at the Hilton.  Vendor must be indicate that they’d like to utilize the NYC Tri truck on the Expo reservation form and must be pre-approved based on truck space availability. The truck will be unloaded in Central Park at 5am on Sunday, July 11. The NYC Tri is not responsible for lost, damaged or stolen materials.

Option 3: Hand cart equipment into Central Park
This option applies to vendors who are able to hand cart their booth materials into Central Park. Tents must be set up by 8:30 a.m. on race morning.

POST-EVENT LOAD-OUT
Load-out will occur at 3:30 p.m. following the conclusion of the Finish Festival. Please break down any boxes and gather any trash. Please note that there are no ship out services available.  All materials must be removed from the Finish Festival venue on Sunday, July 11.

Load Out by Vehicle: No vehicles will be allowed into Central Park until 3:30 p.m so please schedule any pick ups accordingly.  The vehicle load-out process will occur in order of layout.  All vehicles entering Central Park must enter from 5th Avenue (east side of the Park) at 72nd Street and must be escorted into the park by race management staff.  When you arrive, please call MJ at 917-856-7552 to request an escort.  Please be patient during this time, as you will likely have a wait time.

VEHICLES
All vehicles MUST load in on Saturday, July 10th. There will be no vehicles permitted in Central Park at any other time. Please see Load-In Option 1: Drive In (above) for more details.

TENT ASSIGNMENT
Life Time Fitness will assign tent spaces to exhibitors based on contract requirements and the products being displayed. Final assignments will be sent to exhibitors prior to the Finish Festival.

TENT SET UP & RESTRICTIONS
Exhibitor’s materials must fit within the tent space and may not obstruct walkways, general view and other exhibitors. No handouts or flyers may be passed out or posted outside of the assigned space. This will be strictly enforced. Any special tent construction must be submitted for prior approval. Subletting of space is strictly prohibited. Exhibitors may not use space for any other reason without prior written approval.

INCIDENTALS
Exhibitors are responsible for transportation of equipment, materials, parking, etc. and for providing any additional necessary items for their space including but not limited to, power and ice, at their own expense.

FOOD & BEVERAGE
Exhibitors are not permitted to sell, serve or distribute any food or drink without prior written permission from race management. NO cooking and NO alcohol is allowed anywhere in Central Park.

PRODUCTS & MATERIALS
Products with the event logo, name, etc. may not be sold, displayed or distributed without prior written approval. Management reserves the right to restrict and remove any product it deems objectionable (includes products, persons, objects, conduct, etc.) for health, safety or other reasons. This may include products in conflict with sponsors.

FIRE, SAFETY & HEALTH REGULATIONS
Exhibitors agree to comply with local, city and state laws, ordinances and regulations. Exhibitors are responsible for all fire precautions.

SECURITY
Security will be provided at all times in Central Park. Overnight security will also be present on Saturday. Life Time, Inc. is not responsible for lost, damaged or stolen property.

COVID PRECAUTIONS

We will continue to work with the local, city, state, and public health officials to determine the best practices needed to ensure the safety of all community members. We are discouraging spectators from attending the event. However, Central Park will be opened to the public so there will be people passing through the event. Please keep this in mind.

A few examples of what you might expect to see are below:

  • Proof of vaccination and/or COVID-19 test of all participants & staff within 72 hours of the event
  • Mask requirement
  • Hand sanitation stations
  • Temperature checks
  • Self-supported on-course hydration
  • Prepackaged grab-and-go recovery food, water & medals

Host Hotel

The 2021 Verizon New York City Triathlon’s host hotel is the New York Hilton Midtown, located on 54th St. and 6th Avenue. Book your room at our expo venue and host hotel, the NY Hilton Midtown, for the most convenient Verizon NYC Triathlon race weekend experience.

2021 Room Block Details
The New York Hilton Midtown is now accepting reservations for the 2021 Verizon New York City Triathlon weekend. Expo exhibitors are eligible for discounted room rates during race weekend using the link below.

Standard Block Rates:

  • $209 per night
  • Check-in Dates: Monday 7/5 – Monday 7/12

BOOK HERE!

Expo Exhibitor Information Form

DUE JUNE 1, 2021

Questions? Please contact Matt at mdimola@LT.LIFE.

Chicago Half: Expo Exhibitor Information Form
Please provide Exhibitor (Brand) Name exactly as it should appear to the public.
First
Last
First
Last
How many exhibitor credentials will you need for booth staff? Remember, credentials are required for all exhibitors. No extra credentials will be available.
Please describe, in detail, your exhibit and what products will be displayed/sampled/sold. All displays, promotions, products, services, and any food & beverage sampling must be pre-approved by expo management.

NO CANNABIS, CANNABINOID (CBD), OR RELATED ITEMS MAY BE AT THE EXPO WITHOUT PRIOR APPROVAL FROM LIFE TIME.

Expo management and Life Time staff reserve the right to shut down anything that has not been pre-approved.
Food & Beverage Sampling
Will you be sampling any food or beverage at your booth?
Please describe, in detail, the food or beverage you plan to sample, including portion sizes.
Food & Beverage Sales
Do you intend to sell any food or beverage at your booth?
Please describe, in detail, the food or beverage you plan to sell, including portion sizes.
Black tablecloths are provided.
Pop-Up Tent
Is a pop-up tent necessary for your activation? Only those that indicate "Yes" below and receive Expo management approval will be permitted.
On-Site Storage
Will you need to store materials on-site during the expo?
Note that on-site storage is not guaranteed until approved by event management. Please describe the back-stock or other materials that you'd like stored during the expo, including detail of items and quantities.
Electricity
Will you require power for your booth?
Internet
Will you require internet at your booth space?
Ice
Will you require ice at your booth space?
Please refer to the Load-In section above for assistance in deciding between the options below.
Additional Load-In Method
Will you require any additional load-in beyond your primary method selected above?
Please describe the vehicle you plan to unload via the loading dock, along with the materials you plan to unload. Loading dock appointments and dock assignments will be confirmed prior to the expo.
Desired Load-In Date
We will do our best to accommodate the time requested; however, there may be a wait time due to limited load-in access points. Please arrive at the date/time we confirm via email to allow for a smooth load-in process for all exhibitors.
Desired Load-In Date
We will do our best to accommodate the time requested; however, there may be a wait time due to limited load-in access points. Please arrive at the date/time we confirm via email to allow for a smooth load-in process for all exhibitors.
Please arrive at the date/time we confirm via email to allow for a smooth load-in process for all exhibitors.
Please arrive at the date/time we confirm via email to allow for a smooth load-in process for all exhibitors.
Please arrive at the date/time we confirm via email to allow for a smooth load-in process for all exhibitors.
Please refer to the Load-In section above for assistance in deciding between the options below.
Note that this option is not guaranteed until approved by event management. Please describe the materials that you'd like transported to the Finish Festival, including detail of items and quantities.
Back To Top